Insurance Coordinator

About Suffolk

Suffolk is a national enterprise that builds, innovates and invests. Suffolk is an end-to-end business that provides value throughout the entire project lifecycle by leveraging its core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment (Suffolk Technologies) and innovation research/development.

Suffolk – America’s Contractor – is a national company with more than $5.0 billion in annual revenue, 2,600 employees, and main offices in Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. Suffolk manages some of the most complex, sophisticated projects in the country, serving clients in every major industry sector, including healthcare, life sciences, education, gaming, transportation/aviation, government, mission critical and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here.

The Role

Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We’ll challenge and inspire you to be your very best. We’ll embrace what makes you unique and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level.

The Insurance Coordinator manages subcontractor insurance and CCIP administration for all assigned Suffolk projects.  This position functions as link between the Risk Management Team, Suffolk’s Broker, and the project teams to ensure subcontractor compliance as it relates to Suffolk Construction’s insurance programs’ strategic objectives.

Role is open to consideration of Suffolk office locations.

• Review and analyze subcontractors certificates of insurance for compliance with Suffolk subcontract agreements and authorize access to job sites
• Identify noncompliant insurance through certificate analysis and exercise discretion in determining need to elevate to Risk Management Specialist to obtain insurance waivers.
• Contractor Controlled Insurance Program administration, including but not limited to:
  • Process and Track all subcontractor enrollments as well as making determination regarding subcontractor exclusions from the program
  • Monitor subcontractor payroll submissions
  • Coordination of CCIP start up and monthly review meetings with project teams
  • Generally serve as a liaison between the program Broker and project teams
• Follow up with subcontractors and agents regarding new, expired and non-compliant insurance.
• Maintain and track subcontractor insurance policy information.
• Provide regular communication on the status of individual projects to the project teams.
• Obtain certificates of Suffolk’s insurance policy as required by contractual obligations
• Train project teams on insurance administration procedures at project start up meeting

• Bachelor’s Degree, additional 1 - 3 years legal and/or insurance experience is preferred
• Sound understanding of insurance and knowledge of coverage terms
• Construction background preferred, but not necessary.
• Excellent communication skills (both written / oral) / able to effectively communicate with all levels of the company
• Thorough working knowledge of MS Word, Excel, Outlook
• Construction Risk and Insurance Specialist Designation
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

Necessary Attributes:

• Possess and understand Suffolk Core values, goals and vision
• Actively participate as a team member within the Enterprise Risk Management department and with all departments within the Company
• Willingness and ability to expand knowledge and effectiveness in both the commercial insurance industry and the construction industry
• Ability to communicate effectively both written and verbal with all levels of staff, including public presentation skills
• Highly developed interpersonal skills for dealing with sensitive, or critical claims situations
• Ability to prioritize multiple demands in a fast paced, changing work environment
• Initiative to meet designated timetables with minimum supervision
• Detail oriented
• Ability to travel at least on a quarterly basis

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While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.