Facilities & Office Coordinator

As a national leader in the construction industry, Suffolk is redefining what it means to build. We challenge the status quo every day by gathering the people, innovations, and partnerships that can explore and go after new ways to do our jobs. Our focus on high-performing teams and technology translates to groundbreaking solutions for all industry sectors and phases of building. We provide value throughout the entire project lifecycle by leveraging our core construction management services alongside vertical service lines, an approach that is revolutionizing the industry and making a permanent mark on the world of business. Join us for a thrilling experience that will energize you, challenge you, and propel your career.

About Suffolk:

Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. We are ranked #23 on the Engineering News Record list of “Top 400 Contractors.” And we are proud to be a certified 2020 “Great Place to Work.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

The Role: 

The Facilities and Office Coordinator works cohesively with facilities and administrative team members and requires an upbeat, professional demeanor and communications skills.  This is a full-time position Monday through Friday from 8am to 5pm, subject to change based on the needs of the company. The position is customer service focused and team oriented with capability to work independently and meet deadlines. Position requires time management and multi-tasking abilities, must be organized, flexible, resourceful, enthusiastic, and focused with excellent follow through abilities.

Facility Services

• Cleans and maintains parking lots and grounds daily
• Set up and breakdown meetings and events (occasional evening hours required)
• Process maintenance request from Building Superintendents
• Perform routine building maintenance, such as repairing hardware, painting, replacing light bulbs, minor carpentry, plumbing and electrical/mechanical repairs

Office Administration

• Cover front desk, greet visitors, answer, and direct inbound calls to main phone line and schedules courier services
• Maintain kitchenettes, locker-rooms, coffee and candy bar areas, stock supplies as needed and maintain cleanliness of counters and tables

Mailroom Services

• Operate and maintain postage machine including supplies, services, reports, and funds.
• Receive, sort, and distribute mail.
• Retrieve, weigh, meter, and record outgoing mail in accordance wih USPS guidlines. 
• Pickup and drop off mail and packages at Roxbury, MA Post Office. 
• Prepare outbound FedEx and UPS shipments.
• Assist with new hire setups and office relocations. 
• Order supplies, Business Cards, and maintains amenities schedules. 

• Graduation from high school and five (5) years of work experience in building maintenance or any equivalent combination of experience and training which provides the required knowledge, skills and abilities
• Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).
• Requires a valid driver’s license
• OSHA 10 hour and CPR / First Aid certified required
• Ability to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries

Physical Demands and Working Conditions:

Physical condition that will permit activities including, but not limited to, heavy lifting, pushing, stooping, climbing ladders, and working under adverse temperatures and/or weather conditions. While performing the duties of this job, the employee is regularly required to stand for long periods of time; talk or hear; perform fine motor, hand, and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level.

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk Ventures, or anyone working on behalf of Suffolk.