Project Administrator

Job Location : Location
Regular Full-Time



As a national leader in the construction industry, Suffolk is redefining what it means to build. Every day, we challenge the status quo by gathering the people, innovations, and partnerships that can explore and go after new ways to do our jobs. Our focus on high-performing teams and technology translates to groundbreaking solutions for all industry sectors and phases of building. We provide value throughout the entire project lifecycle by leveraging our core construction management services alongside vertical service lines, an approach that is revolutionizing the industry and making a permanent mark on the world of business. Join us for a thrilling experience that will energize you, challenge you, and propel your career. 


About Suffolk

Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment, and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman, and CEO John Fish. We’re ranked #23 on the Engineering News-Record list of “Top 400 Contractors.” And we’re proud to be a certified 2021 “Great Place to Work.” 


The Role

Provides administrative support on a daily basis to project team and others as directed by management.


Suffolk is seeking people who are bold. Curious. Innovative. Caring. Looking for the career opportunity of a lifetime. We’ll challenge and inspire you to be your very best. We’ll embrace what makes you unique and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job. Join us for the chance to leverage your inherent curiosity and proven capabilities to catapult you to the next level. 


  • Maintain and distribute the construction documents to the entire project team, including Plans, Specifications, RFI’s, Bulletins, and Field Reports.
  • Responsible for managing layout and confirming and verifying the correctness of field dimensions.
  • Verify subcontractor layout to ensure compliance with established line and grade.
  • Administer Suffolk’s Quality Management Program, specifically the First Delivery and Benchmark Inspections. Document any deficiencies and assist in tracking them to final resolution. 
  • Continuously monitor job progress on-site, checking all work to ensure compliance with Contract Documents
  • Monitor and document all daily construction activity using written reports, photographs, sketches, and other software tools.
  • Help create and distribute daily and weekly work plans to the project team, including schedules and logistics plans.
  • Attend and participate in weekly and/or monthly meetings with customers and clients providing updates on the status of construction and addressing concerns of said customers and clients.
  • Compile and maintain all permits, testing, and inspections required for successful project completion and acceptance.
  • Assist in the administration of the Suffolk Safety Program, including pre-construction meetings, pre-task planning, daily monitoring, and enforcement of all applicable safety requirements.
  • Supervise and mentor Suffolk’s Field Engineers in their daily work.
  • Communicate clear expectations for safety to project teams.


  • 3 to 5 years of experience in related construction fields
  • Candidate must possess Suffolk’s Core Values: People Above All, Courageously Driven, Find A Way and Endlessly Curious
  • Self-motivated
  • Strong organizational skills
  • Possess a strong sense of urgency
  • Strong communication skills
  • Strong time management and multi-tasking skills

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk. 


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