Suffolk

Executive Assistant to the CEO

ID
2021-5126
Job Location : Location
US-MA-Boston
Type
Regular Full-Time
Category/Department
Administration

Overview

Overview:

As a national leader in the construction industry, Suffolk is redefining what it means to build. We challenge the status quo every day by gathering the people, innovations, and partnerships that can explore and go after new ways to do our jobs. Our focus on high-performing teams and technology translates to groundbreaking solutions for all industry sectors and phases of building. We provide value throughout the entire project lifecycle by leveraging our core construction management services alongside vertical service lines, an approach that is revolutionizing the industry and making a permanent mark on the world of business. Join us for a thrilling experience that will energize you, challenge you, and propel your career.

 

About Suffolk:

Suffolk is a national enterprise that invests, innovates, and builds. We provide value throughout the entire project lifecycle by leveraging our core construction management services with vertical service lines that include real estate capital investment, design, self-perform construction services, technology start-up investment and innovation research and development. We have $4.5 billion in annual revenue, 2,400 employees, and main offices in Boston (headquarters), New York, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, and San Diego. We serve clients in every major industry sector, including health care, science and technology, education, gaming, transportation and aviation, and commercial. Suffolk is privately held and is led by founder, chairman and CEO John Fish. We’re ranked #23 on the Engineering News Record list of “Top 400 Contractors.” And we’re proud to be a certified 2020 “Great Place to Work.” For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

 

The Role: 

We’re seeking an Executive Assistant to the CEO and and Executive team based in our company headquarters in Boston. The individual will support the office of the CEO, Chief of Staff and other members of the Leadership Team.

Responsibilities

Key Responsibilities:

Responsibilities may include but are not limited to:

  • Calendar management, travel arrangements, expense reporting, drafting correspondence, and meeting coordination.
  • Effectively prioritize the needs of the Executive office, manage competing requests and negotiate prioritization of administrative activities.
  • Participation in ad-hoc special projects, screening calls and meeting requests.
  • Arrange travel proactively considering destination events to ensure on-time arrival.
  • Manage CEO’s time and bandwidth by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
  • Manage incoming correspondence and prioritize competing requests; filter through requests independently and follow through on behalf of CEO and Chief of Staff, as needed
  • Proactively manage the support team’s time and work prioritization to most effectively meet the needs of the Executive office

Qualifications

Qualifications & Skills:

  • Bachelor’s degree required with 5+ years of related experience supporting C-level executives.
  • Possesses sound judgment and ability to reach decisions independently; focused on understanding the bigger picture.
  • Strong independent and critical thinking and analytical skills needed to look across a variety of complex issues and ability to drive them forward.
  • Adapts well to changing plans and priorities; comfortable dealing with ambiguity.
  • Maintains strict confidentiality standards; absolute discretion and appropriate handling of highly sensitive information.
  • Works well independently with minimal guidance, as well as part of a collaborative team and assume additional responsibilities as require.
  • Candidate must possess Suffolk’s Core Values: People Above All, Courageously Driven, Find A Way and Endlessly Curious.
  • Able to thrive while working in a dynamic, fast paced environment.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk

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