Assistant Project Manager

Job Location : Location
Regular Full-Time
Project Management/Project Executive


The Assistant Project Manager supports the day-to-day project management operations on projects and provides support for the Project Manager, who is ultimately responsible for managing and coordinating all the necessary resources and documentation throughout the entire project lifecycle.


The Assistant Project Manager is responsible for reviewing and tracking contracts, pricing, purchase orders, change orders, shop drawings, submittals, insurance certificates and Requests for Information (RFI), all using Procore programs. This individual is also responsible for submitting for building permits, planning revision submissions to municipalities; collaborating with Counsel on contract and insurance modifications and discrepancies; addressing trade partner challenges; capturing and distributing weekly video and meeting minutes; coordinating meetings, revised drawings and warranty certificates with trade partners; and assembling project close out manuals. 


If you are an innovative collaborator and proven performer who enjoys working on teams that deliver superior results, you may qualify for a rewarding career at Suffolk, a construction management firm that is sparking an industry revolution and has consistently been named a “best place to work”!


  • Procore

           Log-in and track Contracts & Purchase Orders.

           Log-in, track and review shop drawings and submittals.

           Log-in and receive Insurance Certificates.

                   Create and update Vendor and Subcontractor Contact Log.

                   Price and create Proposed Change Orders

           Submit, track response and issue Requests for Information

  • Responsible for submitting for building permits, follow up with any issues related to this.
  • Plan revision submissions to municipality.
  • Follow up on contracts, Insurance Certificates, Insurance discrepancies & Contract modifications with Suffolk Attorney.
  • Address Subcontractor issues.
  • Assist with Project Schedule Narratives.
  • Take Weekly Video and distribute to General Manager.
  • Create Weekly Meeting Minutes – Owner’s and Subcontractors meetings.
  • Set up coordination meetings with Subcontractors.
  • Distribute revised drawings to Subcontractors.
  • Write up descriptions for Purchase Orders and Subcontract Requests.
  • Responsible for obtaining and tracking Subcontractor warranty certificates.
  • Responsible for obtaining information and assembling close out manuals.
  • Assist PM with any additional duties.


Necessary Attributes: 

  • Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism and Caring
  • Computer Literate.
  • Good communication skills.
  • Accurate with an attention to detail.




  • Bachelor’s degree in applicable discipline,  5 years of related experience or completion of Suffolk’s Career Start Program as a Project Engineer or Project Engineer with another firm.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.


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