• Senior Project Administrator

    Job Location : Location
    US-FL-West Palm Beach
    Regular Full-Time
  • Overview

    The Senior Project Administrator provides an advanced level of administrative support on a daily basis to the project team and others as directed by management.  


    If you are an innovative collaborator and proven performer who enjoys working on teams that deliver superior results, you may qualify for a rewarding career at Suffolk, a construction management firm that is sparking an industry revolution and has consistently been named a “best place to work”!


    • Performs administrative functions and support to project team and/or executive group in field or office as designated by management.
    • Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.
    • Maintain and track project information in Expedition as required.
    • Follow up with subcontractors regarding project paperwork as needed.
    • Assist project team with closeout coordination and preparation of O & M Manuals.
    • Work with project team and manager(s) as directed to achieve departmental objectives.
    • Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines.
    • Order supplies for project team/office.
    • Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner.
    • Set up project binders and order project drawings from local printing resources.
    • Assist in the preparation and distribution of project punchlists.
    • Archive all project documentation according to Suffolk guidelines.
    • Participate in project and/or team meetings as needed.
    • Assist with daily planning of managers’ schedules, meetings, interviews and possibly travel (through corporate agency), if assigned.
    • Reception duties for office, if assigned.
    • Assist in the implementation of new procedures as designated by Company.
    • Perform other duties as assigned.


    • High level of proficiency in performing all administrative functions and ability to provide an advanced level of administrative support to project team and/or executive group in field or office as designated by management.
    • Proficient in a wide variety of administrative functions and highly skilled in the use of office equipment and computer software including Microsoft Word, Excel, Outlook, Expedition, and Oracle.
    • Effectively manages and prioritizes tasks/projects with little supervision.
    • Outstanding written and verbal communication skills; ability to compose and edit correspondence for manager(s) as required.
    • Ability to communicate and work independently or as part of a team consisting of executives and managers of all levels and in various geographic locations.
    • 4-year college degree or equivalent work experience desired.
    • Construction background and/or Suffolk administrative experience preferred.
    • Professional appearance and manner.
    • Typing speed minimum of 55 plus wpm.

    Necessary Attributes: 

    • Positive attitude.
    • Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, Caring. 
    • Ability to work independently and as part of a team.
    • Respect for confidential information; good judgment.
    • Flexible, detail-oriented.
    • Ability to work in a fast-paced environment and prioritize effectively.
    • Dedicated and hard-working.
    • Takes initiative within area of responsibility.

    Working Conditions

    While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

    EEO Statement

    Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk


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