• Marketing & Work Acquisition Coordinator

    Job Location : Location
    US-FL-West Palm Beach
    Regular Full-Time
  • Overview

    An integral member of the team, the Marketing & Work Acquisition Coordinator provides day-to-day support to the team to help position Suffolk as the builder of choice. Coordinates a wide range of marketing activities that support the Build Smart brand.


    If you are an innovative collaborator and proven performer who enjoys working on teams that deliver superior results, you may qualify for a rewarding career at Suffolk, a construction management firm that is sparking an industry revolution and has consistently been named a “best place to work”!


    • Assist with event coordination including scheduling, recruiting, and day-of preparation for internal and external events
    • Assist with proofreading and production of award submittals, collateral pieces, and other general marketing materials
    • Support jobsites and internal departments for general marketing needs including the production of materials and reports
    • Assist with coordination and quality control for various internal and external communication channels including social media, employee intranet, internal newsletter, external newsletter, etc.
    • Assist with proofreading and production of industry-leading RFQ/RFP and interview materials to secure new business with highest level of attention to grammar, content, accuracy, and clarity with a strong sense of quality control
    • Coordinate the creation and maintenance of marketing materials including resumes, project profiles, etc. in support of new work acquisition
    • Request standard proposal information including insurance, litigation, bonding, etc. in support of new work acquisition
    • Participate in team meetings for key pursuits and other significant projects to provide support to the team as needed
    • Coordinate the annual tracking and renewals of prequalification packages
    • Maintain and update CRM database for all regional historical information
    • Assist with the organization of photography including employee headshots, project progress photography, and aerial photography
    • Maintain organization in the marketing production area
    • Keep inventory of production items including paper, tabs, toner, etc. and coordinate with appropriate vendors and/or office services to order supplies as needed
      • Stock marketing collateral including brochures and capabilities books
      • Organize new supplies and materials in marketing area as they arrive
      • Coordinate regular maintenance of printers and binding machines
    • Maintain awareness of the team’s strategic solutions to streamline processes in support of functional excellence


    • BS/BA with concentration in marketing, business, or communications preferred
    • Ability to communicate directly and effectively (both verbal and written communications) with high standards for customer service
    • Highly organized with the ability to multi-task
    • Ability to work well under pressure and meet deadlines in a fast-paced environment
    • Positive attitude and ability to contribute to the team
    • Excellent writing and proofreading skills and attention to detail
    • Experience with Adobe Creative Suite, particularly InDesign, PhotoShop and Illustrator
    • Strong technical capabilities in Microsoft Office, particularly PowerPoint and Word
    • Design sense and creative ability a plus
    • Familiarity with database systems a plus

    Working Conditions

    While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

    EEO Statement

    Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk


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