• Executive Assistant - Boston

    ID
    2018-3098
    Job Location : Location
    US-MA-Boston
    Type
    Regular Full-Time
    Category/Department
    Administration
  • Overview

    Provides executive level administrative support on a daily basis to multiple department leaders within the Corporate Office.

     

    If you are an innovative collaborator and proven performer who enjoys working on teams that deliver superior results, you may qualify for a rewarding career at Suffolk, a construction management firm that is sparking an industry revolution and has consistently been named a “best place to work”!

    Responsibilities

    • Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
    • Assist in the coordination, supervision and completion of projects as assigned
    • Perform duties of a highly confidential nature
    • Schedule travel arrangements
    • Maintain calendars and email; coordinate appointments, events and meetings
    • Compose correspondence, reports, forms, and other documents independently
    • Develop and maintain spreadsheets and databases to enter information and generate reports
    • Communicate effectively with all levels of the organization and in many cases cross-functionally
    • Organize and plan work to meet deadlines
    • Establish and maintain working relationships with Executives, Department Heads and staff in other departments 
    • Organize, prioritize, and coordinate assignments
    • Attend critical meetings and document outcomes (i.e. minutes, issue logs, action items)
    • Organize and maintain department standards and processes 

    Qualifications

    • Bachelor’s degree and 3 years’ experience in a corporate environment
    • Knowledge of principles and practices of business 
    • Proficient in MS Word, Excel, PowerPoint and SharePoint required
    • MS Project + Visio preferred
    • Construction experience helpful, but not necessary and/or required departmental experience necessary

     

    Necessary Attributes:

     

    • Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work and Professionalism
    • Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
    • Must be tactful and use discretion
    • Seeks to be innovative in order to create more efficiencies for the team
    • Able to work effectively as part of a team and productively maintain confidentiality of information

    Working Conditions

    While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

    EEO Statement

    Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk

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