Executive Assistant - San Francisco

ID
2017-2631
US-CA-San Francisco
Type
Regular Full-Time
Category/Department
Administration

Overview

Provides executive level administrative support on a daily basis.

 

If you are an innovative collaborator and proven performer who enjoys working on teams that deliver superior results, you may qualify for a rewarding career at Suffolk, a construction management firm that is sparking an industry revolution and has consistently been named a “best place to work”!

Responsibilities

  • Perform a variety of administrative duties, such as typing reports and memos, maintaining computer database, files and performing advanced administrative tasks for top executives
  • Assist in the coordination, supervision and completion of special projects
  • Perform duties of a highly confidential nature
  • Schedule Executive travel arrangements
  • Maintain Executive calendar; coordinate appointments, events and meetings
  • Maintain Executive email
  • Compose correspondence, reports, forms, and other documents independently
  • Develop and maintain computerized spreadsheets and databases to enter information and generate reports
  • Communicate effectively with others individually as well as in small and large groups
  • Organize and plan work to meet deadlines
  • Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients
  • Identify problems and implement or recommend solutions
  • Organize, prioritize, and coordinate assignments
  • Identify and analyze critical issues and recommend solutions to problems
  • Interpret and apply policies and procedures within limits of authority

Qualifications

  • Bachelor’s degree and 4 years related experience or 6 to 10 years related experience
  • Knowledge of principles and practices of business and managing personnel
  • Basic research methods and techniques
  • Computer applications used in general office settings, including word processing, spreadsheet, database management, powerpoint, email and internet search engines
  • Basic Math and standard English grammar and usage
  • Construction experience helpful, but not necessary and/or required departmental experience necessary

Necessary Attributes:

  • Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work and Professionalism
  • Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
  • Must be tactful and use discretion
  • Seeks to be innovative in order to create more efficiencies for the team
  • Able to work effectively as part of a team and productively maintain confidentiality of information

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

EEO Statement

Suffolk and Liberty Construction are equal opportunity employers and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.

 

This applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.

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